When it comes to printing and mailing, the USPS has a strict set of rules. For instance, you cannot send a postcard or a business card that contains sensitive health data. Instead, stick with letter envelopes and self-mailers to eliminate the risk of exposures and data breaches.
What You Need to Know About Obtaining Medical Records
If you are a patient, you have the right to request and receive your own medical records. However, there are other parties that can make such requests on your behalf, including a parent, grandparent or adult child, legal guardian or patient advocate. These people need to provide proper documentation in order to get ahold of your medical record.
What You Need to Know About Retrieving Another Patient’s Medical Records
When you’re ready to request another person’s medical records, the process is similar to your own. You’ll need to fill out an authorization form for the records in question.
What You Need to Know About Sending Medical Records via Mail
If you’re sending medical records by mail, use the right size and shape of envelopes. Avoid using plastic envelopes as they’re transparent and could reveal private data to postal workers or other recipients. In addition, don’t forget to include the correct postage.
What You Need to Know About Mailing Medical Records
For a smooth, hassle-free mailing experience, partner with a HIPAA-compliant print and mail provider like Intrade. Our direct mail API offers a wide variety of features to help you keep your data secure and comply with the most recent regulations.
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